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BRISTOL CENTRAL SWIMMING CLUB ANNUAL GENERAL MEETING 24 NOVEMBER 2006 AT THE STUDENT UNION BUILDING
The meeting was opened by Alan Thorne (Chairman) who welcomed the 15 people present.
APOLOGIES
Jo Thompson, Karen Thorpe, Diana Weare, Nicky Booth, Mick and Maria Shortman, Katie Wren, Sarah Millard, Jeanie Figes, Mel Power, Anne Dinham, Stacie Ryan, John and Betty Jones
MINUTES OF PREVIOUS AGM - 25 NOVEMBER 2005
The minutes had been displayed previously and distributed to all attending the meeting. It was agreed unanimously that they be accepted.
MATTERS ARISING
Alan confirmed that the minor matters raised last time had been dealt with.
ELECTION OF LIFE MEMBER
Marion Britton advised the meeting that the Committee had recommended the presentation of Life Membership to Alan Thorne in recognition of over 20 years association with the Club. As a parent he had encouraged and then helped his two daughters become successful swimming members of Bristol Central, as a coach he had progressed through many courses and qualifications to become a Club Coach and then used those skills not just for us but also to take charge annually of a group at the Bryanston Summer swim camp. In addition Alan had officiated in many swimming events and with his wife Josie had also assisted at Synchro events. For many years Alan had also been a Committee member, he was club President in 1993 and for the last ten years had been Chairman.
The meeting endorsed the Committee’s recommendation and Rhys Tamlyn, the President, duly presented the Life Member certificate to Alan Thorne.
Alan thanked the Club for this honour and recalled how much he had enjoyed undertaking these various roles for the Club.
HON SECRETARY’S REPORT
Rod Thompson stressed 3 key points from his report – the very real need to find someone (or a group of people) willing to take on the Social Secretary role, secondly thanks to Janette Summerbee for the seamless take over of the Treasurer’s post in the last year and finally a reminder that we are looking for a 10% increase in Club membership this year and the Club has had printed sufficient new leaflets for wide distribution in schools, amongst families and friends and other sports centres. All Club members could help with that work.
Marion thanked Rod for his work over the last year and particularly in leading the Club’s successful bid for Swim 21 accreditation.
SWIMMING SECRETARY’S REPORT
Marion Britton took the opportunity to update the meeting on some points she had inadvertently omitted to include in her report.
Michelle raised her concern at the reference to Senior swimmers and Water Polo players not attending the Club Championships when she knew that some had been engaged in other events at the time. Marion said she had been disappointed at the numbers competing especially as she had originally fixed the dates to have minimum disruption to all sections.
SYNCHRO SECRETARY’S REPORT
In Jo Thompson’s absence Rod and Lynne Sissons stressed the points made in the report about the changes experienced in Synchro this year, the loss of Hannah Massey through illness and the success of the Land training and Starter sessions which will continue next year. It was also reported that at a recent parents meeting it had been announced that Synchro would be looking for each parent to work on the poolside for a minimum of 1 hour each 6 months.
Tricia Maggs reminded the meeting of the Synchro display being held in the Club session on Sunday 17th December (2 – 3pm).
WATER POLO SECRETARY’S REPORT – LADIES
No further comments or questions were raised on the report and Michelle Jenkins updated the meeting on recent results.
WATER POLO SECRETARY’S REPORT – MENS
John Sissons distributed the report at the meeting. Tricia Maggs raised the problem posed in the final paragraph about midweek pool time for Polo. John said he wanted the Committee to try and find a permanent solution quickly and hoped that a plan could be put together in an early committee meeting. Rod briefly outlined the action taken so far – budget provision had been included for the extra time, speed had helped provide time currently on a Wednesday and this would be reviewed by Christmas and the Council had been asked to try and identify a suitable midweek slot at one of the major pools in Bristol for the Club to use.
SWIM SCHOOL REPORT
Diana Weare was unable to attend but her report was accepted. Jean Trewhitt raised the question of forming a stronger link between swim school and Redcliffe/Jubilee sessions as a way of getting a better flow of young swimmers into the Club. This would be referred to Diana and Rhys offered to help.
SOCIAL SECRETARY’S REPORT
Rod referred again to the need to get a full time Social Secretary to raise the profile of Social/fund raising events – meanwhile we needed to find a willing volunteer to help with the Junior prize giving disco and the Dinner dance. It was agreed that the recent Volunteers evening had been a good event.
TREASURER’S REPORT
Janette Summerbee had included details of the year’s figures in the Report. She explained that although the year had ended in profit this could not be maintained next year, with higher competition and pool costs. The Committee had therefore concluded that fees should rise to the following new amounts and this was noted by the meeting.
Monthly Fees (from January) would therefore be:- Synchro Up to 13 years - £23 14 and over £31
Others “ £19 “ £27
ELECTION OF OFFICERS
The Officials and Officers shown below were then duly elected by the meeting.
PRESIDENT RICHARD BRYANT
CHAIRMAN ALAN THORNE
SECRETARY ROD THOMPSON
TREASURER JANETTE SUMMERBEE
SOCIAL SECRETARY Not filled
GENERAL NICKY BOOTH
COMMITTEE SARAH MILLARD
(3) VACANT
SWIM SCHOOL REP DIANA WEARE
SWIMMING SECTION
SECRETARY JEAN TREWHITT
SYNCHRO SECTION
SECRETARY NIKKI ABBOTT
WATER POLO SECTION
SECRETARY (LADIES) MICHELLE JENKINS
MEMBERSHIP REGISTRATION
SECRETARY NICKY BOOTH
CUSTODIANS (MAX 4) MIKE SHORTMAN -Equipment
SUE SHARLEY – Merchandise
DIANA WEARE - Trophies
HON SOLICITOR KEVIN GIBBS
HON MEDICAL ADVISOR DR SIMON HANDLEY
AUDITORS MICK SHORTMAN
(MAX 2)
It was agreed that the next Committee meeting would consider the position with the vacant posts.
Rhys Tamlyn thanked the Club for the privilege of having been the President for the last year and wished Richard Bryant good luck in the role. In response Richard accepted the Presidency with thanks and said he felt very proud to be offered the post.
The Chairman closed the meeting by reminding the meeting of the forthcoming events:-
2/3 Dec National League Polo at Millfield
2/3 Dec National Synchro Age Groups and British Championships at GL1 Gloucester
17 Dec Synchro display at Uni Pool
Junior prize giving and Disco – date in January to be confirmed
Annual Dinner/Dance – March/April date to be confirmed.
He confirmed the date of the next AGM as Friday 23 November 2007 and thanked everyone for attending.
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